Welcome to our community of 67 single-family residential homes in Santa Rosa County which is located midway between Gulf Breeze and Navarre, Florida.

Mailing address:
Bay Pines HOA, Inc.
P.O. Box 1461
Gulf Breeze, FL 32562-1461

Estoppel Requests:
Email your request to Secretary.baypineshoa@gmail.com
Note: The Board of Directors approved an Administrative Resolution
to charge a $50.00 fee to complete Estoppel Requests effective 01 March 2018. 

Board of Directors Meeting

Meeting Day/Date: Tuesday, July 19, 2022
Meeting Start Time: 7:00 P.M.
Google Meet Link: https://meet.google.com/rpx-ymxu-dgj
Agenda
Speaker's Request Form

This site explains the rules of our neighbrhood and provides access to information about our community.  

If you are new to the neighborhood or if you are considering the purchase or lease of a home in the Bay Pines Subdivision, please review the Area Information and Covenants Summary to find out about schools and utilities and to be certain that you completely understand the obligations of living in a deed-restricted community. All Bay Pines Property Owners are Members of the Bay Pines Homeowners Association (HOA).

HOA Legal Overview

Provides a simple explanation of the legal foundation of HOA operations, in general, and the specifics for the operations of the Bay Pines HOA.  All Members are bound by contract to live by stricter standards than the general law in order to protect, to preserve, and to enhance the value of properties and the quality of life in the community.  

Calendar of Events 

Provides a schedule of meetings and events.

Covenants Summary

Explains the Covenants, Conditions & Restrictions that each HOA Member is contractually bound in order to keep properties attractive and well maintained in addition to other “good neighbor” provisions and architectural control. Relevant enforcement provisions contained in the Covenants and Florida law are also explained.

Board of Directors & Architectural Review Commitee

Explains the duties of the HOA Board of Directors pursuant to the underlying legal documents.   Explains the Architectural Review Committee and the need to obtain advance approval prior to the commencement of new construction or making significant changes to the property.  

Area Information & Events

Provides information about schools, utilities & services, links to local events and attractions in the Gulf Breeze, Navarre Beach, Pensacola & Pensacola Beach, and the Emerald Coast areas. Also provides information about hurricanes and other inclement weather preparations, law enforcement, EMS, fire and rescue, animal control, as well as area medical facilities.

Home & Yard

Provides information and reminders to help maintain and landscape your property. The entire peninsula on which we reside has sandy soil that is very low in nutrients and is highly subject to insect infestation such as mole crickets that can destroy a yard. To prevent deterioration and/or destruction of your yard, please follow proper fertilization, weed control, and insect control guidlines or as many of our members do (opting for expertise and convenience). Consider employing a competent lawn service that applies insecticide, weed control, and fertilizer at optimal intervals during the year.    

Special thanks to those who have made an extra effort to landscape their property in a manner that makes it a real asset to our community. Though mostly envious, you continue to inspire the rest of us! Please share some of your secrets.

Preferred Service Providers

Provides contact information for potential service providers which are listed in alphabetical order by service type. This page contains information that is a starting point for you to review as you solicit estimates for the services that you may need, i.e. select the provider that meets your needs. This page will be expanded as more contact information is received from members and service providers.

Documents, Minutes & Forms -- Updated!

Provides Members availability to legal documents as filed with the State of Florida, Meeting Minutes, Financial & Budget data, and the ARC Advance Approval Request Forms when advance approval is required to make an architectural modification to your property.

Special Message to Members:

The Bay Pines HOA Board of Directors understands that, while many Members may not have the time to attend meetings or to participate in HOA activities, Members do want to know that the affairs of the HOA are being handled in a professional manner that ensures Bay Pines remains an attractive and pleasant place to live. The Board hopes that the information provided on this site will allow you to participate in and to become more knowledgeable about the affairs of the neighborhood with a minimal amount of time and effort.

2022 Annual Assessments/Dues

Dues for 2022 are $200 (same as in prior years). As a convenience to Members, the traditional "Holiday Season" billing with a January due date was changed during the 2015 Term. Annual Assessment Statements for 2022 were mailed to Members on January 7, 2022, which has a payment due date of February 1, 2022, but if your payment is received by not later than midnight on February 28, 2022, no late fee/penalty or interest will be assessed to your account.

Important Notes:
1. Accounts with an outstanding balance as of March 1, 2022, will be charged a $20 late fee or penalty plus 1.5% of the outstanding account balance per month until the account is paid in full.
2. Accounts with an outstanding balance as of April 1, 2022, will be referred to the HOA Attorney for further collection action. Please refer to your Annual Assessment Statement for Important Notes concerning additional fees that will be assessed to your account if not paid in full by each subsequent due date. 

Make check/money order payable to: Bay Pines HOA, Inc.
Mail check/money order to:  Bay Pines HOA, Inc.
                                          1903 Bay Pine Circle     <-- New Mailing Address!
                                          Gulf Breeze, FL 32563   <-- New Zip/Postal Code!

New Payment Service Providers Added for 2022:

• As with prior years, Annual Assessment payments can be made with a Check or Money Order mailed to the new mailing address illustrated above.
• In 2018, payments options were expanded to include full-payment acceptance via your Credit/Debit Card using your Paypal Account.
• In 2022, payments options were further expanded to include full-payment acceptance via your Venmo or Cash App or via The First Payment Form (New ACH and Credit/Debit Card processing service sponsored by Autobooks).
  
  To make your payment using one of these services, please refer to the detailed instructions on the back page of your Annual Assessment Statement.
  
  Note: Please pay special attention to the applicable fees that must be included in the amount when using one of these services.

Special Events!

Refer to the Calendar of Events  for other upcoming events.

Operation Mailbox Restoration!

For best results when restoring your Mailbox and Decorative Stand to its original glamour, use the following techniques and products:

A.) Remove your mailbox and sand all surfaces to remove as much rust and old paint as possible.

B.) Consider replacing the wooden platform with a composite material, i.e. composite/plastic decking plank.

C.) Clean all surfaces with Isopropyl Alcohol.

D.) Use Black Spray Paint (preferably a Rust-oleum High Performance or High Temperature Enamel, Gloss or Semi-Gloss but avoid High Gloss, Flat or Matte finishes).

E.) Contact Christina Bowles (House # 1768), Owner/Operator of "Classic Style by Day", who offers stylist new numbers with free installation as indicated in the example below. Cost is $1 per number which would require eight (8) total numbers (four numbers on each side). These vinyl numbers are reflective for Emergency Services and Delivery Personnel by night and "classic styling" by day.
 

F.) Precautionary measures and efforts should be made to avoid over spraying onto vehicles, plants, mulch, curbs, driveways, grass or anything else within the proximity of your mailbox. 

March 2022

2022 Spring Beautification Projects!

Refer to the Entryway & Other Improvements on the
Board of Directors and ARC Page for details...

 Also, refer to the Calendar of Events  for other upcoming events. 

April 2022

5th Annual Operation Egg Drop!
Sunday Morning, April 17, 2022
If you are interested in participating, please respond to the post on our Facebook page or send an email the HOA Secretary (Secretary.baypineshoa@gmail.com) with your HOUSE # and the NUMBER of kids that the Easter Bunny will 'visit.'

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Early Easter morning, the Members of the Board of Directors (and their Volunteer Helpers) will hide candy-filled, plastic eggs on your front lawn, attach a special message to your front door, ring your doorbell or knock, and then run like hell!
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"Enjoy and Happy Easter!"

~ Board of Directors, Bay Pines HOA 

This event is sponsored by the Bay Pines HOA. 

 Spring 2022 Neighborhood-wide Garage Sale
Saturday, April 23, 2022 (8am-2pm)
Please refer to the related Facebook post for details. 

October 2022

Fall 2022 Neighborhood-wide Garage Sale
Saturday, October 8, 2022 (8am-2pm)
Please refer to the related Facebook post for details.

December 2022

5th Annual Cookie & Candy Exchange
Sunday, December 11, 2022 (5-8pm)
Location: Near the curve in our Entryway
Details: Several canopies and chairs will be setup. Tables will also be available for everyone to display their baked goodies to exchange.
To continue our traditions, hot cider and cocoa will be served and
a fire pit will be available for warmth and to roast marshmallows as well.
SANTA & HIS ELVES ARE RETURNING THIS YEAR! (Picture time)

Also, refer to the Calendar of Events  for other upcoming events. 

 Special Alerts!

 None at the moment but remain vigilant!

Bear Wise Safety Ordinance - Santa Rosa County, Florida

Please use the following link to access the Bear Wise Safety Ordinance that was approved by the Santa Rosa County, Florida Board of County Commissioners on October 13, 2016, which became effective on February 1, 2017: Bear Wise Safety Ordinance

Attention Residents on the east-side!

• After the top of one of the dead trees fell into a neighbor's yard during a recent storm, we reached-out to the owner of the property, Mr. Danny Falkenberry.
• On Friday, November 6, 2015, we met with Mr. Falkenberry to determine the best course of action concerning several of the dead trees on the lots behind the homes on the east-side.
• After a quick review behind House #1928, #1936, and others, Mr. Falkenberry decided that he would hire a local tree service to cut down several of the most threatening of these trees.
• Be on the look-out for the tree service in the next few days or so.
  
  
• Also, Mr. Falkenberry mentioned that the lots will be available to purchase as soon as the title company completes their portion of the work.
• Finally, some of you may be concerned about the easement on the back-side/east-side of these lots; however he explained that as the lots on the south-side are sold, the easement logically dissipates as access to these lots is no longer needed. His contact information is below should you have any questions.

Selfless Act of Kindness Recognition

Definitions:

• A selfless act of kindness is a generous act performed by a person or people wishing either to assist or to cheer up an individual person or people.
• A selfless act of kindness is a means by which someone makes a deliberate attempt to brighten another person's day by doing something thoughtful, nice, and caring.
• Kindness is a way of showing others that they count and that, even in the face of hostility and selfishness, you are making a stand for kindness!
• By doing kind acts for others, you are helping to create kindness-aware communities that value generosity of spirit, action, and kindness towards others as essential parts of a healthy community.

Instructions and General Information:

1. To recognize someone or a group within our neighborhood or community who performed a selfless act of kindness for you, please complete the information within the form below. The information that you provide will be used to create a Certificate of Appreciation for the person or for the group which will be presented during one of the Board of Directors Meetings.
2. Save and email the completed form to the Secretary at secretary.baypineshoa@gmail.com.
3. You will be notified once the certificate is completed and advised of the meeting date that the recipient(s) will need to attend.
   Important Note: Remember to invite or to bring the recipient(s) to the designated meeting.

Selfless Act of Kindness Recognition-Submission Form